Event Plan

January 30, 2017

Sign in
The sign in desk is the first contact your participants will have with your event, so getting right is important. Here you will help people create accounts, sign into the event on Wikipedia, and give them a nametag. Nametags should note the wearer’s user name, real name, pronoun, and a red, yellow, or green mark to denote if they want to be photographed or not. Also, organizers should note their status on their nametags, so that participants know how to approach with questions. We also encourage organizers and volunteers to wear identifying items such as bandanas or t-shirts of a matching color. Hand out cheat sheets at the sign in desk (see Appendix 7). We suggest adding a few things to this sheet, like WiFi details and links to resources. You should also have your safer space language posted (See Appendix 6) here and let your participants know that if they have any questions or if they feel unsafe at any point that they can alert an organizer or volunteer.

Social Media
Make sure everyone knows the hashtags for the event, and encourage your participants to use them. #ArtAndFeminism is the general tag and #NowEditingAF can be used to share what you’re working on, e.g. “Working on the entry for Lorraine O’Grady #NowEditingAF”. It is a good idea to have one volunteer or organizer responsible for documenting the event, both with a camera and by posting to social media.
Two ways to create interesting social content is to use the formats below.
Did you know? [insert short fact about female artist here] #ArtAndFeminism
“[insert short quote from participant as to why they are there].” #ArtAndFeminism

Supplies & Resources
Have a resource table with books and articles relating to the theme of your edit-a-thon, and suggestions of what to work on. Other important supplies: power strips and cords, extra laptops/computers (if possible), signage with WiFi info, Safer Space Policy handouts (see Appendix 6). And snacks! People will stay longer if there are snacks and coffee available and will be generally in a better mood. One of the reasons many women don’t edit is because of leisure inequality – the fact that women are more likely to come home from work outside the home and do a second shift of work to maintain the household. So, we strongly advise the presence of childcare for participants. Many towns have child care cooperative who offer affordable services for short periods of time.  

Do periodic small-scale training (see Appendix 8), perhaps once an hour or hour and a half, using a projector and walking through the basics of editing. Encourage participants to work in pairs (a more experienced editor with someone versed in the content). For folks who can only stay a short time, suggest that they do some research on an article and post their findings/links on an entry’s talk page, or add citations to articles that are lacking them. Encourage participants to help each other. And make it clear that the point of an edit-a-thon is not for participants to write an article about themselves!

Capturing Results
Record your participants and their work. After you create their account, ensure that all participants sign into your Meet Up page. Have them add their work to a Articles Created and/or Articles Improved section of your Meet Up page, or you can ask them for the info directly. If articles were started in sandboxes or as drafts, but have not yet been officially published as Wikipedia articles, you can link to those pages, and make a note of their current status.

Adding Images to Wikimedia Commons
Take pictures during your event and add them to Wikimedia Commons. As a first step, watch the video below on uploading images to the Commons.

Images for this year’s events will go into the Commons category:
You should make a subcategory for your event before uploading images to Commons, if one does not already exist for your location. You can create a category by typing in the Search Bar: “Category:ArtAndFeminism 2017/YOUR EVENT LOCATION”. Then you must create the category by typing in a few words in the page to describe what the category is, and pressing save. Once you’ve created the category, you should be able to tag images you upload with this category. You can also put your category into the category: Commons:Category:ArtAndFeminism_2017 by adding: [[Category:ArtAndFeminism_2017]] at the bottom of your page.